Which workflows does the DeployAI real estate system include?

10 workflows: listing intake, multi-platform marketing content (realestate.co.nz / Trade Me / HouGarden / social in English and Chinese), Open Home processing, vendor weekly updates, buyer triage, Auction/Deadline coordination, launch checklist, offer and settlement tracking, post-sale nurture, and a daily agent brief.

How long does it take to go live?

Cloud deployment is usually done the same day, and can be live within 2 hours. A Mac Mini on-premise deployment typically takes 1–2 business days, depending on hardware readiness.

🏠 Real Estate Agent AI Assistant · Live

An AI execution system
for real estate agents

An AI system built for New Zealand real estate agents, covering 10 real estate workflows: listing intake, multi-platform marketing content, Open Home follow-up, vendor updates, buyer triage, Auction/Deadline coordination, through to post-sale nurture. Everything outbound is approved by you first.

Book a Demo Back to home

✓ 10 real estate workflows ✓ Everything outbound approved by you ✓ REAA guardrails built in · bilingual

Real estate workflow · live status Running

📝

Listing copy

37 Harbour View · realestate.co.nz + bilingual

In progress

👥

Open Home follow-up drafts

Last Sunday · 14 buyers to follow up

Done

📋

Vendor weekly update

3 listings · sending Friday

Pending

🎯

Buyer lead triage

This week's enquiries · 11 triaged

Done

Execution bottlenecks

Closing isn't the hard part —
it's redoing all this for every listing

None of it is complicated on its own, but with several listings on the go at once, the repetitive execution work adds up and eats the time you could be spending on getting deals over the line.

Every new listing

The same property details, rewritten for every platform

realestate.co.nz, Trade Me, HouGarden, social — the same listing, but different formats, languages and audiences. Starting from scratch each time takes longer than you'd think.

After the Open Home

Follow-up slips to the next day, and the hottest buyer goes cold

The viewers have left, the sign-in sheet is in your hand and the list is in your head. By the time you're back at the office it's evening, there's no time to write personalised follow-ups, and another agent has already reached the hot buyer.

The week before Auction

The most critical stretch — and the easiest place to miss a genuine bidder

This week means contacting every registered buyer, confirming finance, pushing pre-auction offers and reporting to the vendor — all while other listings are running. Lose the rhythm and you can miss a real bidder.

After settlement

The relationship goes quiet, and referrals come down to luck

Once settlement is through, everyone moves on. Three months later you've both forgotten, and referrals were never worked on in any systematic way.

System architecture

10 workflows,
covering the full chain from listing to after settlement

Each workflow has clear inputs, outputs and boundaries. You don't need them all at once — start with the one that hurts most and expand across the chain from there.

📥

Listing Intake Organiser

SK-RE-01 · Listing intake

Pulls property details from email, Drive, PDFs and listing links into a structured property record with a four-layer confirmation checklist, flagging anything unconfirmed. The single starting point for every workflow downstream.

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Listing Marketing Pack

SK-RE-02 · Multi-platform marketing

Generates five versions in one pass — realestate.co.nz, Trade Me, HouGarden, social in English and social in Chinese — each rewritten for its platform, not translated across.

👥

Open Home Processor

SK-RE-03 · Open Home processing

After the Open Home, sorts visitors and grades them by heat (Hot / Warm / Passive), drafts personalised follow-ups the same day, and prepares material for the vendor update.

📋

Vendor Weekly Update

SK-RE-04 · Vendor updates

Each week it pulls together viewing numbers, buyer feedback and market movement into a vendor-facing weekly draft plus an internal strategy version, keeping the vendor's trust.

🎯

Buyer Lead Triage

SK-RE-05 · Buyer triage

Sorts every enquiry into Hot / Warm / Passive with a next action for each buyer, helping you prioritise the ones genuinely likely to act.

⏰

Auction & Deadline Coordinator

SK-RE-06 · Auction coordination

In the 7 days before an Auction or Deadline Sale it works the milestones: buyer registration confirmations, finance reminders, the pre-auction offer window, and bidding notices — and if it passes in, re-marketing is triggered automatically.

✅

Listing Launch Checklist

SK-RE-07 · Launch checklist

14 days out, it checks a five-area list — document pack, visuals, marketing content, campaign schedule and vendor sign-off, including AML/CDD items — ranked by blocker priority.

🤝

Offer & Settlement Tracker

SK-RE-08 · Offer & settlement

Records offers and the multi-offer compliance process, a neutral comparison table for the vendor, condition-expiry reminders at T-3/T-1, and coordination of the pre-settlement inspection and settlement day.

💬

Post-Sale Nurture

SK-RE-09 · Post-sale nurture

A long-tail sequence anchored to the settlement date — personalised touchpoints at 30 days, 6 months and the anniversary, following the UEMA 2007 unsubscribe rules, quietly building referrals.

📊

Agent Daily Brief

SK-RE-10 · Daily agent brief

The one cross-listing view: today's hard deadlines, countdowns, overdue follow-ups, drafts awaiting approval and buyer-match prompts — all read-only, with every action routed to its dedicated workflow.

Compliance guardrails

Industry rules
hard-coded into the system

In New Zealand real estate, one non-compliant piece of published content can cost far more than the time it saved. These boundaries are hard limits.

⚖️

REAA 2008 · price-implication blocking

Price implications like "below CV" or "under market" breach REAA rules; the system detects and blocks them as content is generated, so they never reach any platform's listing copy.

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Zoning and key facts — not written until confirmed

Key facts like school zoning, floor area and title type (freehold / cross-lease) won't appear in published copy until you've confirmed them. Confirm the facts first, then generate the content.

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Vendor reserve and strategy — internal only

Sensitive information like the vendor's reserve expectation, negotiation strategy and personal circumstances stays in the internal record between you and the system, and never enters anything published.

✍️

Everything outbound is a draft, awaiting your approval

Listing copy, follow-up emails and vendor updates are all generated as drafts. You review, edit and decide whether to send — nothing goes out without you knowing.

🧠

Judgement and client relationships stay yours

Which call to make, how to manage the vendor's price expectations, whether to accept an offer — those calls are always yours. The system organises information, drafts content and keeps the rhythm.

🔧

Works with the tools you use now

Gmail, Google Calendar and your existing contact management don't need replacing. The system adds a layer of execution on top of them — no new system to learn.

Managed Care

Pricing, with monthly managed care

Platform APIs change, the market moves, and templates need to evolve with real use. Managed Care keeps the system aligned with your business, with same-day fixes when something breaks.

System upkeep, integration follow-through and template tuning are all on us. You don't need to be technical — put your time into clients and deals.

The monthly fee covers hosting, maintenance and ongoing improvement,
a long-term operating partnership.

One-off setup fee (dedicated deployment)

$1,200 NZD cloud · $2,200 NZD Mac Mini on-premise

Managed Care monthly (hosting + maintenance + ongoing improvement)

Managed Care ⭐ $299/mo

Annual · 2 months free about $2,990/yr

Free trial · no credit card via WhatsApp / Telegram

See Managed Care details →

Need everyday office automation for email, calendar and finance? The General AI Assistant is a separate product, used on its own or alongside the real estate system. Buy several together, install once, and each additional product is 30% off the monthly fee.

An AI execution systemfor real estate agents

Closing isn't the hard part —it's redoing all this for every listing

10 workflows,covering the full chain from listing to after settlement

Industry ruleshard-coded into the system

Pricing, with monthly managed care

Start with a 15-minute demo

An AI execution system
for real estate agents

Closing isn't the hard part —
it's redoing all this for every listing

10 workflows,
covering the full chain from listing to after settlement

Industry rules
hard-coded into the system